Administrative Assistant
BRMH is seeking Administrative Assistant to hire in June.
Position Description: Perform secretarial and supportive duties for the CEO, Executive Team and Board of Directors. Coordinate, prepare materials, and notification tasks associated with Board of Directors, Executive Committee, Supervisor, and General Staff meetings, including composing and issuing meeting, appointment, project, or deadline reminders. Timely and accurate completion and distribution of executive level minutes, including minutes for the Board of Directors, Executive and Supervisory, and General Staff meetings. Additional secretarial duties, include transcribing, drafting, and finalizing correspondence, reports, and reviewing documents and correspondence for accuracy and completeness and distribution to appropriate locations.
Screen telephone calls for the CEO and Executive Team as requested. Maintenance of the CEO’s appointment calendar. Gather information and distribute bi-monthly announcements through the Announcement Box. Maintain the Center’s administrative files. Maintain the Administrative and Clinical Policy Manuals and coordinate the distribution of any and all policy and form revisions to the staff. Coordinate ongoing policy review.
Set up and maintain external agency subcontracts and county contracts. In coordination with facility supervisors, oversee annual licensing visit and submission of required documents for 7 facilities and licensing renewal applications. Run monthly Billable Report and SAMSA Report. Ensure annual SAM renewal. Work with CEO on newspaper ads and social media content. Act as a Notary. Prepare monies for deposit; maintain petty cash. Open/distribute daily mail and mail drop off. Maintain emergency radio and participate in testing. Manage, distribute, and track facility office keys and Salto access. Under the direction of the CEO, assist in the planning and execution of the annual Christmas party. Other duties as assigned.
Job Requirements: Bachelor’s degree in business or related field. Experience that is directly related to the duties listed may be substituted on a 2 years to 1 year basis for education. Considerable knowledge of general office practices and aptitude with word processing, grammar and editing, and transcription skills required.
OTHER SKILLS, ABILITIES, AND EXPECTATIONS:
- Knowledge of confidentiality and ability to maintain strict compliance with confidentiality of all client and Center sensitive information.
- Effective oral and written communication skills.
- Knowledge of the principles and practices of office organization and efficiency.
- Teaming skills for effective and cooperative interoffice relations.
- Computer literacy and skills for operation of automated records, email, scheduling, etc.
- Timeliness with schedule including whereabouts, arrival to work, and attendance at meetings.
- Document exact and “to the minute” for time sheet entries.
- Positive attitude related to job expectations, supervision, Center policies and procedures, etc.
- Ability to behave ethically and to understand and maintain appropriate boundaries with clients, staff, and the general public.
- Flexible hours to meet client and Center needs.
- Conduct expected tasks in a safe manner, uphold Center safety policies, and report perceived safety issues to appropriate sources.
Location: Logan, Utah
Hours: Mon – Friday 40 hours/week
Wage: $24.06/hour – $26.98/hr wage based on education and experience
Full and Excellent Benefits. EOE
